Scheduling ping-pong over WhatsApp
Chats flooded with reschedule requests and slot questions. Clients choose available slots independently.
🏋️ For personal trainers & fitness studios
Online session booking for personal trainers & studios
Clients book 1:1 sessions and workout slots on their own, 24/7. Manage trainer time, private workout areas, and gear with one clear tool — without chasing clients on WhatsApp.
For personal trainers & fitness studios
Online booking active
1:1 sessions and workout bays booked without chasing clients on messaging apps
Fit Performance Studio
Book your workout
1-on-1 Personal Training
60 min · €40Mon
23
Tue
24
Wed
25
Thu
26
Fri
27
09:00
10:00
11:00
12:00
14:00
15:00
16:00
17:00
Available BookedThu Jun 26 · 18:00 · Mark
What complicates personal training management
Overlapping gym stations and gear
Resources can be trainers, lifting platforms, or private rooms: prevent two clients from reserving the same equipment.
Constantly fluctuating hours
Set recurring availability and holiday breaks once: the calendar updates itself automatically.
Why trainers choose HalloKate
Simple bookings, not complex gym management
You just want clients to book their sessions smoothly, not learn complicated gym software.
Flexible resource model
Persons, rooms, or workout stations: adapt the tool to 1:1 coaching, group classes, or space rentals.
Book in 30 seconds
Clients book from your Instagram bio in seconds without downloading any app.
Clear tiered pricing
Start free with 1 resource, upgrade to Pro as your client base expands.
Features
Everything you need to fill your calendar
Set it up once, then let the system handle availability, rules and bookings for you.
Phone-free bookings
The customer picks a service, a person or resource, a day and a time, and confirms with name and phone. No account to create.
Smart calendar
Shows only the slots that are truly bookable: service duration, opening hours, breaks, closures and existing appointments. No double bookings.
Flexible resources
A resource can be a person, a station or a piece of equipment. The same tool adapts to different industries.
Skills management
Each service can only be carried out by qualified staff: availability accounts for who can do what.
Booking rules
Minimum notice, booking and cancellation windows, an optional deposit: you set the rules and the system enforces them.
Automatic reminders
HalloKate reminds clients of their appointment automatically via email, WhatsApp and Telegram: fewer no-shows, without you texting or calling anyone.
Staff back office
A private panel to manage services, price list, staff and hours, and see the appointment schedule at a glance.
Pricing
A plan for every size
All plans include unlimited bookings, a public page, smart calendar, hours management, booking rules and staff back office.
Free
To get started, solo
€0/month
forever
Start free- 1 staff member / resource
- Unlimited bookings
- 2.5% fee on online payments
Pro 5
For small teams
€19/month
billed monthly
Try for free- Everything in Free
- Up to 5 staff / resources
- Reduced fee: 1.5% on online payments
Pro 10
For growing businesses
€39/month
billed monthly
Try for free- Everything in Pro 5
- Up to 10 staff / resources
- 1.5% fee on online payments
Pro 25
For larger operations
€79/month
billed monthly
Try for free- Everything in Pro 10
- Up to 25 staff / resources
- 1.5% fee on online payments
The fee applies only to payments collected online through HalloKate. No hidden costs, no per-staff surcharge.
We set it up for you
€29+Don’t want to deal with the configuration? One of our operators sets HalloKate up for you — calendar, services, hours and staff ready to go. From €29, depending on complexity.
Special needs?
Got a particular workflow, multiple locations or high volumes? We tailor HalloKate to your business with a bespoke solution.
FAQ
Frequently asked questions
Can clients book both trainer sessions and workout spaces?
Yes. Manage trainers, workout zones, and gear with the same clean interface.
Do clients need an app?
No. They book from the web page with name and phone number on any device.
Can I put the booking link in my Instagram bio?
Yes. Share the link in bio, WhatsApp, and stories for 24/7 direct bookings.
What are the plans and pricing?
Free tier includes 1 resource. Pro tiers start at €19/month for up to 5 resources.
Sessions booked, zero messaging chaos
Try HalloKate for free. Set up coaching sessions, slots, and availability in minutes and share your link.
Try for freeGet started
Register your business
Leave your details and we'll get back to you to set up HalloKate for your business. No commitment.