Time lost on the phone booking sessions
You cannot pick up during treatments. Online booking lets patients book therapy slots outside office hours.
🩺 For physiotherapists & physical therapy clinics
The online booking calendar for your physiotherapy clinic
Patients book consultations and rehab sessions on their own, 24/7, without calling. You set the rules — lead time, duration, cancellation policies — and HalloKate enforces them.
For physiotherapists & physical therapy clinics
Online booking active
Patients book themselves, you focus on therapy without interruptions
Physio Motion Clinic
Book treatment session
Postural rehabilitation
50 min · €55Mon
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09:00
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Available BookedTue Jun 24 · 11:00 · Dr. Smith
What slows down a physical therapy clinic
Last-minute cancellations
Enforce minimum cancellation notice and lead time: fewer unexpected holes and a predictable clinic schedule.
Multiple therapists and specialised treatments
Assign specific treatments to qualified therapists. Patients choose their provider or get auto-assigned.
Why clinics choose HalloKate
Simple bookings, zero hospital software complexity
Not an overwhelming clinical suite: just the clean tool to fill your patient calendar.
Rules strictly respected
Lead times, notice windows, session lengths: the system rigorously enforces your practice rules.
Zero double bookings
Considers therapist availability, room buffers, and previous appointments.
Ready in minutes
Set up therapists, treatments, and hours in minutes without IT consultants.
Features
Everything you need to fill your calendar
Set it up once, then let the system handle availability, rules and bookings for you.
Phone-free bookings
The customer picks a service, a person or resource, a day and a time, and confirms with name and phone. No account to create.
Smart calendar
Shows only the slots that are truly bookable: service duration, opening hours, breaks, closures and existing appointments. No double bookings.
Flexible resources
A resource can be a person, a station or a piece of equipment. The same tool adapts to different industries.
Skills management
Each service can only be carried out by qualified staff: availability accounts for who can do what.
Booking rules
Minimum notice, booking and cancellation windows, an optional deposit: you set the rules and the system enforces them.
Automatic reminders
HalloKate reminds clients of their appointment automatically via email, WhatsApp and Telegram: fewer no-shows, without you texting or calling anyone.
Staff back office
A private panel to manage services, price list, staff and hours, and see the appointment schedule at a glance.
Pricing
A plan for every size
All plans include unlimited bookings, a public page, smart calendar, hours management, booking rules and staff back office.
Free
To get started, solo
€0/month
forever
Start free- 1 staff member / resource
- Unlimited bookings
- 2.5% fee on online payments
Pro 5
For small teams
€19/month
billed monthly
Try for free- Everything in Free
- Up to 5 staff / resources
- Reduced fee: 1.5% on online payments
Pro 10
For growing businesses
€39/month
billed monthly
Try for free- Everything in Pro 5
- Up to 10 staff / resources
- 1.5% fee on online payments
Pro 25
For larger operations
€79/month
billed monthly
Try for free- Everything in Pro 10
- Up to 25 staff / resources
- 1.5% fee on online payments
The fee applies only to payments collected online through HalloKate. No hidden costs, no per-staff surcharge.
We set it up for you
€29+Don’t want to deal with the configuration? One of our operators sets HalloKate up for you — calendar, services, hours and staff ready to go. From €29, depending on complexity.
Special needs?
Got a particular workflow, multiple locations or high volumes? We tailor HalloKate to your business with a bespoke solution.
FAQ
Frequently asked questions
Can I enforce minimum cancellation notice?
Yes. Set advance booking and cancellation limits; the system applies them automatically.
Do patients need to register an account?
No. They book with name and phone number on the public page without passwords.
Can I manage multiple therapists with different specialties?
Yes. Each therapist has their treatments and calendar; patients only see available specialists.
How much does it cost?
The Free tier is free with 1 therapist. Pro plans start at €19/month for up to 5 resources.
Sessions booked, without phone tag
Try HalloKate for free. Set up treatments, therapists, and rules in minutes and share your link.
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Register your business
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