Constant phone inquiries checking equipment availability
Answering messages and calls asking whether a bike, van, or room is free takes up valuable staff hours every day.
🚲 For equipment, vehicle & space rentals
Online booking management for your rental business
Enable customers to check live availability and reserve e-bikes, vans, tools or rental spaces directly online, 24/7. Fewer phone interruptions, more confirmed bookings.
For equipment, vehicle & space rentals
Online bookings active
Live hourly and daily availability, secure deposit management, zero phone tag
Garda E-Bike & Outdoor Rental
Book your rental
E-Bike Rental Full Day
Full day · €45Mon
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Available RentedSun 29 Jun · 09:00 - 19:00 · E-Bike #04
What complicates rental fleet management
Risk of double bookings or unprepared gear
Tracking equipment across paper notes or spreadsheets causes overlaps and delays during client pick-ups.
Manual deposit handling at the front counter
Managing cash deposits or manual terminal pre-authorizations slows down equipment handovers and returns.
Why rental centers choose HalloKate
Real-time 24/7 live availability calendar
Customers see exactly which models, vehicles, or gear are available for their chosen dates and book autonomously.
Flexible hourly or multi-day rental durations
Easily configure short-term rentals (e.g. 2 hours or half-day) as well as multi-day bookings.
Secure payments & security deposit pre-authorization
Collect rental payments online and pre-authorize security deposits on customer cards securely via Stripe.
Complete fleet overview on one single screen
A visual, organized calendar to monitor which assets are currently in use and when they are scheduled to return.
Features
Everything you need to fill your calendar
Set it up once, then let the system handle availability, rules and bookings for you.
Phone-free bookings
The customer picks a service, a person or resource, a day and a time, and confirms with name and phone. No account to create.
Smart calendar
Shows only the slots that are truly bookable: service duration, opening hours, breaks, closures and existing appointments. No double bookings.
Flexible resources
A resource can be a person, a station or a piece of equipment. The same tool adapts to different industries.
Skills management
Each service can only be carried out by qualified staff: availability accounts for who can do what.
Booking rules
Minimum notice, booking and cancellation windows, an optional deposit: you set the rules and the system enforces them.
Automatic reminders
HalloKate reminds clients of their appointment automatically via email, WhatsApp and Telegram: fewer no-shows, without you texting or calling anyone.
Staff back office
A private panel to manage services, price list, staff and hours, and see the appointment schedule at a glance.
Pricing
A plan for every size
All plans include unlimited bookings, a public page, smart calendar, hours management, booking rules and staff back office.
Free
To get started, solo
€0/month
forever
Start free- 1 staff member / resource
- Unlimited bookings
- 2.5% fee on online payments
Pro 5
For small teams
€19/month
billed monthly
Try for free- Everything in Free
- Up to 5 staff / resources
- Reduced fee: 1.5% on online payments
Pro 10
For growing businesses
€39/month
billed monthly
Try for free- Everything in Pro 5
- Up to 10 staff / resources
- 1.5% fee on online payments
Pro 25
For larger operations
€79/month
billed monthly
Try for free- Everything in Pro 10
- Up to 25 staff / resources
- 1.5% fee on online payments
The fee applies only to payments collected online through HalloKate. No hidden costs, no per-staff surcharge.
We set it up for you
€29+Don’t want to deal with the configuration? One of our operators sets HalloKate up for you — calendar, services, hours and staff ready to go. From €29, depending on complexity.
Special needs?
Got a particular workflow, multiple locations or high volumes? We tailor HalloKate to your business with a bespoke solution.
FAQ
Frequently asked questions
Can I rent out gear by the hour as well as full days?
Yes. You can set custom rental durations, hourly pricing, or full-day rates for each piece of equipment.
How do security deposits work?
Through Stripe integration, you can collect upfront rental fees and pre-authorize refundable security deposits on cards.
Does it work for studio, court, and meeting room rentals too?
Absolutely. Any bookable space or physical resource can be managed under the same rules.
Do customers need to create an account to book?
No. Customers check availability and complete reservations in under 30 seconds from any mobile device.
Digitize your rental operations in minutes
Try HalloKate for free. Set up your rental fleet, pricing rules, and pickup hours, and share your direct booking link everywhere.
Try for freeGet started
Register your business
Leave your details and we'll get back to you to set up HalloKate for your business. No commitment.